5 Weeks Before The Party
__•Set budget
__•Make a list of your guests
__•Decide on theme
__•Make a list of your basic supplies and needs
__•Rent tables and chairs if needed
__•Draw a floor plan (arrangement of food, entertainment, tables & chairs)
4 Weeks Before The Party
__•Send out the theme invitations (RSVP date 2 weeks before party)
__•Order the theme Decorations
__•Order the theme Tableware
__•Order the theme Favors
__•Arrange for any special help
__•Book your entertainment (DJ, Performers, the theme Games, etc.)
3 Weeks Before The Party
__•Plan your theme Food menu (snacks, salads, appetizers, entrees, desserts)
__•Determine your event schedule for activities (games, mingling, food)
__•Choose music
__•Always have a few extra ideas
__•Plan your theme Drinks (liquor, wine, beer, soda, juices, water, coffee, tea & milk)
2 Weeks Before The Party
__•Prepare food ahead of time, if possible, and freeze
__•Go Shopping for your food & drinks
__•Finalize the headcount, but be flexible that it may change
__•Check camera equipment and purchase film
__•Create a task list for your servers with a timeline
1 Week Before The Party
__•Decide on what you will wear!
2-3 Days Before The Party
__•Confirm all arrangements
__•Purchase any fresh food
__•Arrange your serving trays and dishes
__•Arrange favors
1 Day Before The Party
__•Give helpers the task list
__•Decorate
__•Complete food preparation and pick up ordered food items
__•Set tables (use your floor plan)
__•Make room for coats and bags
The Day Of The Party
__•Purchase ice
__•Set up the bar
__•Put out any outdoor decorations
__•Set out snack bowls
__•Give last-minute instructions to helpers
__•Prepare any last-minute food
__•Put your camera out so you are sure to capture the memories
__•Start the music, light candles, set the mood
__•Relax and enjoy the party! |
